Submit Facility Request

Facility Use Form 905.1E1
APPLICATION PROCESS:

Groups interested in using school facilities must apply, in writing, to the building principal in charge of the requested facility.
1. Fill out a online facility use form as far ahead of the event as possible.
2. Facilities are reserved on a first-come, first-served basis. When two groups request a facility at the same time, for the same date, priorities are determined according to class determinations.
3. A school employee or Trained Facility Supervisor is required to supervise the activity and is responsible for enforcing school district requirements for building use.

The organization using the facilities may appoint a member of its group to serve as the Trained Facility Supervisor. If so, this person's name should appear on the application form. In case the organization cannot obtain a Trained Facility Supervisor, the District will provide one and charge the cost of the Trained Facility Supervisor to the organization using the facilities.
The custodians on duty or Trained Facility Supervisor will be responsible for having the facilities ready for the group with an approved application. Trained individuals may check out keys and be responsible for the building. Key checkout is done from the building office the day of, or day before, the event and the keys are returned the next school day. The sponsoring organization will be charged for a custodian/supervisor if one is needed. Community groups using school facilities will be responsible to leave the facility as they found it. Community members who are Trained Facility Supervisor shall be responsible for completing a checklist immediately following the event and shall turn in the checklist when the keys are returned the following day. Buildings and facilities will be made available at reasonable times. Building principals reserve the right to deny use of buildings and facilities on Sundays, holidays, late night hours, or if no Trained Facility Supervisor can be obtained. A Trained Facility Supervisor shall be present from the time the event begins until it concludes. The District reserves the right to require a school employee to be present during an event. In such cases the organization renting facilities will reimburse the District at the rate of $25 per hour. These regulations are subject to change without notice.

Mission Statement: It is the goal of the Cherokee Community School District to make school buildings, sites, and equipment available to the community when they are used to promote cultural, educational, civic, community, or recreational purposes.
USER GROUP CLASSIFICATION GROUPS
The classification of the group or organization is determined by its status and activity. The following classification criteria, listed in priority order below, should be followed for the use of all facilities.
CLASS 1: SCHOOL RELATED ACTIVITIES
All activities directly related to school such as music events, athletic events, school productions, activity gatherings, staff meetings, etc.
CLASS 2: PUBLIC AGENCIES
Activities sponsored by municipal parks and recreation departments, human services, county, state and federal meetings, elections and activities. A charge will be assessed to the sponsoring group for a trained facility supervisor if one is needed.
CLASS 3: YOUTH ORGANIZATIONS
District nonprofit, tax exempt, non-religious, chartered youth groups sponsoring youth activities during their regular program season or year (Boy Scouts, Girl Scouts, 4-H). A charge will be assessed to the sponsoring group for a trained facility supervisor if one is needed.
Organized youth sports not open to all who wish to participate, adult league sports, and instructional classes sponsored by public agencies for which the participant pays a fee shall be a Class 6 activity.
CLASS 4: NONPROFIT, PRIVATE, CIVIC AND SERVICE GROUPS
District nonprofit groups will be considered as groups whose activities are open to the public when no admission is charged, or if a charge is made, the net proceeds go entirely to charitable or district purposes. For purposes of determining nonprofit organizations, a tax exempt identification number may be required. A charge will be assessed to the sponsoring group for a trained facility supervisor if one is needed.
CLASS 5: NONPROFIT GROUP OFFERING EDUCATIONAL AND RECREATIONAL ACTIVITIES
Youth camps, if no salary is paid to camp staff and the cost of the camp is only to cover actual expenses. If the camp does not meet these criteria, it will be considered profit-making (Class 6). Church youth and family recreational activities, (excluding church services and religious activities) if no salary is paid to activity staff and a charge for the activity only covers actual expenses. If the activity does not meet these criteria, it will be classified as Class 6. A charge will be assessed to the sponsoring group for a trained facility supervisor if one is needed.
CLASS 6: PRIVATE INTEREST OR PROFIT-MAKING GROUPS AND ORGANIZATIONS
Out-of-district youth or adult groups, private interest groups, profit-making activities, church services, religious classes and activities, and private parties. The user will be assessed necessary charges for actual expenses and facility supervision personnel. A charge will be assessed to the sponsoring group for a trained facility supervisor if one is needed.

1. Alcoholic beverages will not be brought to or consumed on school grounds.
2. Smoking is prohibited in school district facilities and on school district grounds, including in private vehicles.
3. A school district employee must be present while the school district facility or equipment is being used by an entity.
4. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the Board reserves the right to charge the entity for these excessive costs.
5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.